Revamping Operations for a Multi-Location Axe Venue

Revamping Operations for a Multi-Location Axe Venue

The Challenge

A popular axe-throwing venue, expanding across multiple locations, was drowning in operational chaos. Their existing project management system was outdated, lacking the tools needed to efficiently manage tasks and streamline operations. Coordination was a mess, and their marketing efforts were suffering as a result.

The Solution

Here’s how we turned things around:

1. Assessing the Current Setup:
• We dug into their project management system and pinpointed key areas where it was failing.
• Our goal was clear: find a solution that would unify operations and boost efficiency across all locations.
2. Switching to Notion:
• We introduced Notion, a highly customizable tool that adapted perfectly to their needs.
• Our custom Notion setup allowed them to manage projects seamlessly across venues, providing leadership with real-time insights.
3. Streamlining Task Management:
• We simplified task management with Notion, leading to improved coordination and efficiency.
• A content calendar and marketing board were developed to keep the marketing team organized and focused.
4. Managing and Prioritizing Ideas:
• We created a dedicated space in Notion for capturing and prioritizing ideas based on ROI, effort, resources, and cost.
• This provided a clear, actionable roadmap for implementation.
5. Executing the Plan:
• With a well-defined roadmap, we systematically tackled the highest-priority projects, ensuring efficient execution of the most valuable ideas.

Lessons Learned

• Deep Tool Evaluation is Crucial: Understanding the limitations of existing systems is key to finding effective solutions.
• Customization is Essential: Tools like Notion can be tailored to meet the unique needs of any multi-location business.
• Prioritization Enhances Productivity: Organizing and prioritizing tasks and ideas with clear criteria drives efficiency.
• A Clear Roadmap is Power: Transparent communication and a well-defined plan are vital for smooth project execution.

The Outcome

By transitioning to Notion and implementing a custom project management system, we brought order to the chaos for this multi-location axe-throwing venue. The new setup improved coordination, streamlined marketing efforts, and provided a clear roadmap for future growth. Now, the client is equipped to manage their operations with confidence and efficiently execute new ideas.